Website The Iowa Children's Museum

The Director of Finance & Administration (DFA) is a reliable, self-starting professional responsible for both handling critical financial and administrative management tasks and helping The Iowa Children’s Museum (The ICM) set and achieve long-range goals. This important work is carried out in tandem with the executive director (ED), finance/executive committee, board of directors (BOD) and fellow members of the staff leadership team.

The DFA handles all daily accounting work for an organization with an annual budget of roughly $1.6M, completes month-end financial reports for board review and coordinates the organization’s annual financial audit. In coordination with the ED and other staff leaders, the DFA also manages various administrative functions within the organization, builds and maintains important external relationships and supports broader organizational initiatives as needed.

Key Responsibilities

Accounting/Financial Management

Provides critical input to BOD and ED on annual organizational budget; manages the process of drafting, approving, and making mid-year adjustments to budget document
Completes/coordinates all daily and weekly accounting tasks, to include bank deposits, journal entries, etc.
Manages accounts payable, accounts receivable and the creation of all financial reports for organization, in alignment with all generally accepted non-profit accounting principles.
Assists in the management of all banking relationships; reconciles bank statements monthly; coordinates monthly/quarterly reconciliation between accounting and donor management software.
Coordinates all activities related to the organization’s annual independent financial audit.
Ensures that The ICM remains transparent and fully compliant in all aspects of its financial “life” including, but not limited to, the organization’s use of restricted funds, various local and federal grant programs, and as the fiscal sponsor for certain mission-aligned initiatives.

HR/Administration

Works with Director of Museum Operations (DMO) to onboard new employees; coordinates with third-party payroll provider on bi-weekly payroll processing, pay rate changes, payroll taxes, etc.
Assists ED in the management and regular review of employee benefits program, as well as employee handbook.
Manages key administrative office functions including, but not limited to, copier lease/maintenance, postage meter and general office supplies.
Ensures organizational compliance in a range of areas to include local, state and federal filings; updates to employment law; etc.
Assists ED as requested in preparing for annual board meeting, strategic planning conversations, large community presentations, etc.

General Leadership

Serves as staff liaison to the ICM finance/executive committee; assists in the development of monthly meeting agenda; works regularly with board treasurer on various initiatives.
Serves as a member of the ICM staff leadership team, providing not only perspective on the organization’s finances but also critical input on the overall strategic direction of The ICM.
Provides long-term financial direction for the organization in alignment with three-year strategic plan, annual budget and operational work plans.
Works to develop and nurture relationships with various stakeholders including, but not limited to, board members, donors, vendors, auditors and external program officers.
Supports broader organizational initiatives including, but not limited to, in-museum celebration days, off-site special event fundraisers and community programs.

Schedule 

Generally weekdays (Monday-Friday) on-site at The ICM in Coralville, though some remote work is possible. Pre-planned evening and weekend work is required occasionally throughout the year, especially in connection with special event fundraisers, audit season, etc.

Salary & Benefits

Annual compensation is $50,000-$55,000, commensurate with qualifications and experience. Full health/dental/vision benefits offered, as well as matching contributions to Simple IRA, paid holidays, PTO, free annual family museum membership, life insurance, short- and long-term disability, etc.

Qualifications

  • College degree in relevant field (or equivalent combination of experience/training which allows individual to perform key duties) is required.
  • Minimum of 5 years in accounting/finance/business administration/HR or related field is required.
  • Past experience in a non-profit environment is a plus, but not required.
  • Demonstrated ability to plan, execute and lead.
  • Excellent written and verbal communication, interpersonal, and customer service skills required.
  • Detail-oriented, results-driven, self-motivated, responsible and dependable.
  • Strong computer skills required. Substantial experience with QuickBooks (or other similar accounting software) required. Additional experience with database management is a plus.
  • Highly organized and capable of juggling multiple priorities, projects and deadlines.
  • Flexibility and a strong spirit of teamwork are essential.
  • Enthusiastic about working in a children’s museum environment!

To Apply
Submit cover letter and resume to jcapps@theicm.org or apply online through Indeed.com. This job posting will remain open until the position is filled, and interviews will occur on a rolling basis.

To apply for this job please visit theicm.org.